Easy Read

This page covers how to create an 'Easy Read' version of a form

Introduction

Forms can adapt to the needs and preferences of respondents. Some respondents may want an 'Easy Read' version of a form.

“Making information easier to understand for people ... is about more than making your text size bigger and putting some symbols or pictures in your document. It’s about working with the people your information is for, finding out together how you can make the information useful and accessible for them. There are no quick answers, and it isn’t easy... but it can be fun.” (EasyInfo, ‘About making information easier’)

'Easy Read' forms offer the following advantages:

1. Presented with a simplied interface

2. Selected pages, sections and questions can be either displayed or hidden in 'Easy Read' mode

3. Questions can be modified to make them easier to understand

4. Images can be added to complement questions

The 'Easy Read' version renders the form and the interface differently, but answers to questions are stored in the same dataset as for other versions of the survey. In the analytics, it is possible to create a subset of the data, consisting of answers submitted using the Easy Read version of a form.

Step 1

Activate the 'Easy Read' mode under 'Form Behaviour'

An Easy Read option appears in the 'Form Definition' menu

Step 3

If you want to use images to complement questions in the 'Easy Read' mode you must first add them to your 'Image Library'

It is your responsbility to make sure that you have the appropriate rights to use any images which you upload to your 'Image Libary'

Step 4

Selecting 'Easy Read Version' in the Form Definition menu displays the form in the standard mode alongside the Easy Read mode.

Initially the text in the Easy Read mode is the same as the text in the standard mode. However it can be edited here.

• Theemoji shows the text as it appears in the standard version of the form. It can't be edited here.
• The emoji shows the text as it appears in the Easy Read version of the Form. It can be edited here.
• Any changes to the Easy Read text will be highlighted in the 'Easy Read Version' tree grid as shown above

Pages, sections, questions and even question options can all be edited for Easy Read

Step 5

It is possible to upload pictures or youtube videos to complement questions in Easy Read mode

These will appear to the left of the Question

For videos, simply add the video link or ID in the box entitled 'Youtube Settings'

Step 6

Toggling on the 'Visibility Modes' button gives the option to make pages, sections or questions visible or hidden for specific audiences

For instance, you may want to present a shorter version of a form in the Easy Read mode

In this example, the visibility settings make 'Section 1' visible in the standard mode but hidden in 'International Sign' and 'Easy Read' mode

Step 7

The Easy Read version of a form can be tested in the usual way. However the 'Easy Read' icon must be selected from the top menu

Step 8

A new version of the form must be published in order for any changes to the Easy Read version of the form to be effective.